MEETING # 7: Wed. Oct 28, 2009

1) Please sign in (Natasha - status of attendance list/email list)
* please check for our emails


(2) Review Safe Halloween- this FRIDAY Oct 30
- Interactive Skeleton station, corner of Commons by Little Theater / Sci. Dept.
- 2 tables, 8 chairs, and 1 garbage can reserved
- setup starts at 2:30, event officially begins at 3:30, cleanup ends at 6:30, need own transportation home
- review the 3 shifts and who is bringing what
- collect candy from each member!



3) Jr./Sr. Sports Day - prices, shirts, events, etc. (Tuesday Nov. 17)
* Mrs. Monaco and Mrs. Siano (Senior Class Advisors) are coming to our meeting to coordinate
* number of T-shirts / sizes to order: __ S, ____ M, ____ L, _____ XL
*Number of students in Class of 2011 = ~378


(4) Club Photos- Wed. Nov 4
* what period works best? 9th??
* location: TBA (last year, was E cafe)

(5) Fundraising for prom - 2 catalogs: jewelry & holiday gifts
* all orders go on 1 form
* order forms must be returned BEFORE Monday, Nov 16 in order for materials to be back in time for the holidays.
* collect money when you take the order... checks made out to "Smithtown High School West- Class of 2011"
* this gives us ~ 3 weeks for sales
* orders will be returned with your name on it and you are responsible for distributing them

(6) HS Western Campus - Team/Club Unification Project 2010
* Ultimate Rock Tribute Concert Tickets - $10 in advance, Thurs. Nov 19, Doors 6:30, Show 7 PM, reciepts to be provided, actual tickets provided upon arrival
* http://www.rocktributeshow.com/
* With the over 50+ clubs and teams that exist at the Smithtown HS Western Campus we have an opportunity to unify and participate in an event that will not only provide great entertainment value, but will also provide us with a fundraising source for the charities we are looking to promote this year. This year we are looking to unite the teams and clubs to help fundraise for a music event that will support, The Marty Lyons Foundation, Dylan’s House Project, and various school improvement initiatives/beautification projects we hope to complete this year. On Thursday November 19th we will be holding a “Ultimate Rock Tribute” concert which will spotlight the top Long Island tribute band singers and will include; Bon Jovi, AC/DC, Van Halen, Led Zeppelin, and Journey. To make it affordable for everyone, tickets for this concert will sold for only $10 in advance and $12 at the door.What are we asking for teams and clubs to do? We are simply asking clubs and teams to sell between 15-25+ tickets (per club/team). *As an incentive to clubs and teams who wish to fundraise for their own cause(s), we are also suggesting that we hold a “Chinese Auction” during the event in which a portion of the proceeds from your donated (auctioned) items can be given back to each club/team. Teams/Clubs would be responsible for getting the items that could be auctioned off at the end of the show.Given the ticket price and the amount of entertainment that this show will provide, we would hope that we can have a close to a sell out audience and that all fundraising done by clubs/teams will be a huge success.We are asking student representatives/captains from each club/team to pick up either tickets to sell or a ticket sales envelop(no physical tickets included) which can be used.



(7) Club Bulletin Board
* where should we reserve a bulletin board to post Class of 2011 information?


(8) Community Wreath Contest sponsored by the Smithtown Historical Society
* Eligibility: Open to All* Size: min. of 12”- max. 24” diameter
* Materials: Artist’s choice
* Deadline: Entries must be received by December 2nd, 6 p.m. in the Roseneath Cottage, 239 Middle Country Rd, Smithtown
* Entry Fee: Donation of your wreath entry to Smithtown Historical Society to use as it sees fit.
* entries will be judged on December 5 as part of our Heritage Country Christmas event.
* two-page form contains more information* Contact Kris at 265-6768 with any questions.

(9) Other community service ideas?
-discuss ways to help the school/community